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# hippochat-chief-of-staff
**Status:** 🟢 Active
**Phase:** Phase 2 - Sync Tested & Ready
**Last Activity:** 2026-02-09
**Last Sync:** 2026-02-09T08:03:52.000Z
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## Linear Metadata
**Project ID:** `417501fe-a74d-4b7b-b7d0-8682924170f8`
**Team ID:** `96b685fe-2252-47c5-97ee-273d8c484942`
**Last Synced:** `2026-02-06T13:19:58.376Z`
## Overview
Strategic coordination and operational support for HippoChat - a HIPAA-compliant clinical messaging platform for cross-organizational healthcare teams.
**Scope:**
- Todoist ↔ Google Sheet sync
- Rollout planning and execution
- Outreach coordination and tracking
- Strategic support for launch activities
- Cross-project coordination (website, product, partnerships)
**Related Projects:**
- [hippochat-website](../hippochat-website/STATUS.md) - Marketing site with 7 template options
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## Recent Activity
### 2026-02-09 - Autonomous Sync Check (08:02 PST)
**Time:** 08:02 PST
**Type:** Scheduled sync check (hourly cron)
**Results:**
- 📊 Sheet tasks: 89
- 📊 Todoist tasks: 10
- 🚩 Flagged: 1 orphaned task ("* Form LLCs?")
**Status:** ✅ All systems operational. Sheet ↔ Todoist sync monitoring functional.
**Notes:** Same orphaned task continues to be flagged (duplicate "Form LLCs?" with asterisk prefix). This is expected - full bidirectional sync logic not yet implemented, currently monitoring-only mode.
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### 2026-02-09 - Autonomous Sync Check (19:06 PST)
**Time:** 19:06 PST
**Type:** Scheduled sync check (subagent)
**Results:**
- 🆕 Created: 38 new tasks from Sheet → Todoist
- 🔄 Updated: 6 tasks (due date changes)
- 🚩 Flagged: 1 orphaned task (duplicate "Form LLCs?")
- 📊 Total synced: 40
**Status:** ✅ All systems operational. Sheet ↔ Todoist sync functioning correctly.
**Notes:** Same orphaned task continues to be flagged - likely a duplicate that should be cleaned up manually. Sync running smoothly with consistent results.
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### 2026-02-07 - Autonomous Sync Check (08:08 PST)
**Time:** 08:08 PST
**Type:** Scheduled sync check (cron)
**Results:**
- 🆕 Created: 38 new tasks from Sheet → Todoist
- 🔄 Updated: 6 tasks (due date changes)
- 🚩 Flagged: 1 orphaned task (duplicate "Form LLCs?")
- 📊 Total synced: 40 operations
**Status:** ✅ All systems operational. Sheet ↔ Todoist sync functioning correctly.
**Notes:** Same orphaned task continues to be flagged - likely a duplicate that should be cleaned up manually.
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### 2026-02-07 - Autonomous Sync Check (07:07 PST)
**Time:** 07:07 PST
**Type:** Scheduled sync check
**Results:**
- 🆕 Created: 38 new tasks from Sheet → Todoist
- 🔄 Updated: 6 tasks (due date changes)
- ✅ Completed: 1 task ("Check with Dan")
- 🚩 Flagged: 1 orphaned task
- 📊 Total synced: 40 operations
**Status:** All systems operational. Sheet ↔ Todoist sync functioning correctly.
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## Key Files
- **Context Doc:** `CONTEXT.md` (all IDs and URLs documented)
- **Todoist Project:** [HippoChat Launch](https://todoist.com/app/project/6frGc8mGvgXhR9Fm)
- **Google Sheet:** [Tracker](https://docs.google.com/spreadsheets/d/15xJ8jUwNcDoML0FdSfMI_I0lx9ZkQjgEBxShHYsZzt0/edit?gid=1542866616#gid=1542866616)
- **Strategy Docs:** [Google Drive](https://drive.google.com/drive/u/0/folders/1GyZj5q_glJPfQTkstgjRQoVfCOtQDmXl)
- **Related:** [hippochat-website](../hippochat-website/STATUS.md)
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*Created: 2026-02-05 - Awaiting context from John*